Library and sharing

All content is one list. You can show it as rows or as cards — the toggle above the list — and either way it is the same pieces, the same filters and the same actions. Rows fit more on screen; cards give each piece room for a longer excerpt.

Every piece shows the same facts: its title, its type (a blog, a LinkedIn post, a press release), where it is at, its Human score, who owns it, the brand voice it was written in and when it last changed. A private piece carries a small lock next to its title. A piece that was converted from another leads with its type and says what it was made from; the original says how many versions were made from it.

Every row and card carries the same actions. Open and Convert to another content type (where it is switched on) appear when you point at the piece, and the three-dot menu holds Move to folder, Duplicate, Runs (that piece's runs, on the Runs page), Move to Archive and — once the piece is at the Publish stage, or has gone out and been edited since — Mark as published, which adds a line to the piece's record of where it went and gives it the green Published mark. A piece already marked since its last save has nothing left to mark.

Each piece carries one word for where it is in the editor's four stages — Review, Humanise, Approve or Publish. It is the same word the editor shows when you open the piece, so the list and the editor never disagree. A green Published mark sits beside it once the piece has gone out somewhere; a published piece you rework shows both.

Search looks inside the content, not just at titles. Results show the matching passage with the term highlighted, so you can recognise the right piece without opening three wrong ones first. With a search term the list orders by best match; without one, by most recent.

Your recent searches sit under the search box, and Copy search link copies the address of exactly what you are looking at.

One row of filters sits above the list. Each one opens a short menu, and every option shows how many pieces it would leave — so you can see that a term appears in eleven blogs and two emails before deciding which way to narrow. Whatever you apply appears as a chip beneath the row; remove one with its cross, or all of them with Clear all.

“Not scored” is a real category, not a failure. Pieces that never went through a scoring pass have no score, and treating that as zero would make a workspace look worse than it is. A score always reads the same way in the library: the number, coloured green from 80, amber from 60 and red below, or the words “Not scored”.

A piece is private — only its owner can open it — or shared, meaning anyone in the workspace can. Private is the sensible default for a draft; sharing is what makes a piece a team asset.

This is entirely separate from a share link, below. A private piece can carry a public share link, and a shared piece can have none.

A share link is a read-only public address for one piece. Anyone with the link can read it without an account; nobody can edit through it, and it exposes only that piece.

It is how you show a draft to a client, a colleague outside the workspace, or someone who needs to approve it but should not have access to anything else.

Several pieces can be selected and acted on together, as rows or as cards. Tick the box on a row, or the corner of a card, or use Select all loaded above the list; a bar appears with Move to folder, Move to Archive, Mark as published and Export. Changing a filter or the search term clears the selection; switching between rows and cards keeps it.

Export downloads each selected piece as its own Markdown, Word or HTML file — the same files the editor's Export menu makes — one after another, with no zip; your browser may ask you to allow several downloads. Word files from here carry the text and byline but not the piece's image.

The selection honours the same permission rules as acting on each piece individually — a viewer selecting ten pieces still cannot change any of them, and the bar says so rather than failing silently. Export still works for a viewer; it reads, it changes nothing.

• Check the workspace. Content never crosses between workspaces. The most common cause of a missing piece is looking in the wrong one.
• Check the archive. Archived pieces do not appear in the main list.
• Check the filters. A date window from a previous search will hide everything older than it.
• Check it was ever created. A failed run makes no piece, and a voice sample never does. Both are visible in Runs.
• Check whose it is. Another person's private piece is invisible to you by design.